Privacy Policy – Security & Vetting Solutions Ltd
This Privacy Policy sets out the data processing practices carried out by Security & Vetting Solutions Ltd (herein known as “We” or “Us”) through the use of written information, hard copy information, the Internet and any other electronic communications.
By providing us with your personal details, by any means in which you give explicit consent, you agree to accept and be bound by the terms of our Privacy Policy which is summarised below. Your personal details are information provided by you and is not information about you that already is in the public domain.
In order to deliver the agreed service to you, your employer, organisation or client, it is necessary for us to collect and store personal information about you which may include your personal details, identity information, career history, financial information & history, criminal record history, your referees, other employer information and any other information for which you have given us explicit consent as applicable and provide.
Legal Consent
By providing us with the information we obtain your legal consent to store and process your personal information in accordance with the explicit consent you have given.
For the purposes of career history verification, we act as an agent of your employer, organisation or client and as such has contracted with us for the purpose of career history verification. Your explicit consent permits us to verify your career history and securely pass the search results including all gathered documentation including any evidence or information that you have provided in association with your vetting to your employer, organisation or client without the need to further refer to you.
For the purpose of all other services provided by us, your consent by written or electronic means provides us with explicit consent to process the checks in accordance with the requested service and the consent that you have provided. Your consent will include the provision to securely pass restricted information about you to third parties for the purpose of delivering any aspect of the service. Additionally your permissions include your consent to pass all gathered documentation including any evidence or information that you have provided in association with your vetting, directly to your employer, organisation, agent or client without the need to further refer to you.
For information specifically available in the public domain we may gather this information about you at the request of your employer, organisation or client without the need to further refer to you.
Use of candidate personal information for purpose of security screening & our services.
Your personal information will only be used for the purpose in which you have given explicit consent. Any personal information supplied to us for the purposes of security screening, criminal record disclosures and other services will not be used or shared for any marketing purpose and will not be sold. In order to conduct the security screening services we will only use the minimum of relevant data to secure any information necessary for the performance of our service.
Where applicable, we may pass relevant and specific elements of your data to third parties for the purpose of conducting our services. E.G. Identity checks, Disclosure & Barring Service, credit bureau’s, Disclosure Scotland, government organisations, law enforcement agencies, ex-employers and other relevant organisations. Your personal data may be used by these bodies for the purpose of checking details and for the prevention of crime.
Your personal information is only processed with your knowledge and explicit consent as follows:
- Only information that we actually need is collected and processed.
- Your personal information is only seen by those who need to process it for the purpose of performing the service or services.
- Personal data is not used for any reason other than given in your explicit consent, unless we are required to relinquish this data by law.
- Personal information is retained in accordance with our data retention policy.
- You have the following rights:
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- The right to be informed.
- The right of access.
- The right of rectification.
- The right of restricted processing.
- The right of data portability.
- The right to object.
- The right not to be subject to automated decision making including profiling.
When our service is complete, unless otherwise agreed in writing, your personal details and all gathered documentation including any evidence or information that you have provided in association with your vetting will be securely passed to the requesting employer, organisation or client and is managed in accordance with that employer, organisation or client’s data protection policies for which we have no control.
If you have any request concerning your personal information or any query with regard to our policies, contact us by email at governance@security-vetting.co.uk. Please note that all captured data will be managed and held strictly in accordance with the requirements of the General Data Protection Regulations and the Data Protection Act. Security & Vetting Solutions Ltd is registered with the Information Commissionaires Office and our registration number is Z9020649.
Data Retention Period
Unless otherwise agreed in writing, following service completion, we may retain your personal data, physical and/or electronic data for a period of up to 6 months after which it will be securely destroyed using industry best practice methods.
Website Information Collected
We collect information from visitors to our website through the use of online forms / email hyperlinks and every time you email us your details we collect additional information automatically about your visit to our website. Please see our cookies policy for more details.
Use of employer, organisation, client personal information for business to business marketing
We process personal information collected via our website for the purposes of:
- Providing and improving our services.
- Dealing with your enquiries and requests.
- Administering how to improve the website performance.
- Maintaining information as a reference tool or general resource.
- Providing you with information about products and services in which you have expressed an interest.
We may send you information according to the preferences you submitted via our data capture form. If you would like to change these preferences at any point, please contact us by email at governance@security-vetting.co.uk or call us on 01962 600 110. Please note that your information may be used to send you details of those products or services we offer that we have identified as likely to be of interest to you.
If at any point you would like to opt-out of receiving communications from us, or would like to change the channels (such as email or post) that we use to contact you, contact us as above. Alternatively you can also write to us at our address.
Other Websites
Our website may contain links to other websites that are outside our control and are not covered by this Privacy Policy. If you access other sites using the links provided, the operators of these sites may collect information from you that will be used by them in accordance with their privacy policy, which may differ from ours.
Internet-based Transfers
We have implemented measures to ensure that personal data is not transferred outside the European Economic Area. In exceptional and specific circumstances, for the purpose of completing our service, it may be necessary to transmit personal data outside the European Economic Area. In such circumstances we undertake to ensure relevant data protection protocols are in place prior to the transmission of data.
Amendments
Our Privacy Policy is subject to change without notice.
Use of Cookies
A cookie is a small piece of information sent by a web server to a web browser, which enables the server to collect information from the browser. Find out more about cookies on www.allaboutcookies.com. Please see our cookie policy.
Last reviewed: August 2023.
Authorised: S Cox, Director.