What is BS7858?
BS7858:2019 is the code of practice published by the BSI (British Standards Institute). It gives recommendations for screening individuals working in secure environments where security or safety is required. This includes people, goods and services, data or property. Screening is also necessary when in the public interest. The standard became effective on 1st April 2020.
Who needs BS7858 Screening?
Typically, BS7858 Screening is required to comply with certain accreditations. These include NSI (National Security Inspectorate), SIA-ACS (Security Industry Authority – Approved Contractor Scheme), SSAIB (Security Systems and Alarms Inspection Board) or certain ISO (International Organization for Standardization) accreditations. Some insurers also require BS7858 as part of a policy condition. The majority of companies utilizing this standard are security companies, such as manned guarding or CCTV systems installers. Furthermore, this standard is also widely used in industry sectors like Document Shredding, Data Destruction, Secure Logistics, and Utility Companies.
What’s new ?
A Change of Scope – Previously, the Standard only applied to the security industry sector. This included Manned Guarding or Alarm & CCTV Installers. However, it has been amended to apply to any industry sector working in secure environments. This also applies where the safety of people is a concern.
Character References – This is no longer a requirement of the process.
A Risk-Based Approach to Hiring – Hirers are now encouraged to assess candidates on a risk basis. They should not reject a job candidate due to an adverse result. The suitability to the role should be considered in detail and made the priority.
A Global Watchlist check such as a Financial Sanctions check is now a mandatory requirement.
A recommendation to carry out Social Media background checks.
Do you need new application forms?
The following sections on the screening application form should be updated to comply with BS7858:2019
• Is permission given to contact the current employer?
• Criminal record convictions question to include motoring offences including pending convictions.
• The security screening declaration.
Do you require training?
The new version of the Standard specifies that all staff engaged in managing the BS7858 screening process should be trained. They should comply with the new Standard. This includes staff such as HR, Operations Compliance teams, and anyone involved in recruitment. Even if the screening process is outsourced, training must be provided.
Do staff that have been previously screened to BS7858:2012 need to be screened again?
If an individual has been screened to a previous standard, no further screening is required to update to this new version. However, provided evidence of previous screening must be clearly demonstrated.
Best industry practice would recommend the renewal of the criminal record and financial background checks every 3 years.
What does BS7858:2019 mean to you?
The aim of the BSI is to bring the Standard up to date and provide an even better service for those being checked. This will reduce risk and improve confidence in the system. Security & Vetting Solutions will ensure a smooth changeover to the new standard. They will guide clients through any changes in the process.
If your organization requires BS7858 screening services, or you just wish to find out more information, please call us at +44 (0) 1962 600 110. You can also email sales@security-vetting.co.uk to find out how we can help.