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Benefits
Criminal Record Disclosures - Basic, Standard or Enhanced?
Disclosure Compliance
Policies & Procedures
Frequently Asked Questions
Fees

Our Services

The aim of our Criminal Record Disclosure service is to help organisations in the public, private and voluntary sectors by identifying candidates who may be unsuitable to work with children or other vulnerable members of society.

We are an Umbrella Body for the Criminal Record Bureau (CRB) & Disclosure Scotland and are authorised to process disclosure information held on the Police National Computer (PNC) to check the background for the self-employed, employees, potential new recruits and volunteers; to enable you to make safer recruitment decisions. The result of this process is that each applicant will have a Criminal Record Disclosure Certificate.

Benefits

Our customers enjoy the following benefits-

1. We supply CRB and Disclosure Scotland application forms;
2. We check correct completion, countersign and process the application through the relevant criminal disclosure body;
3. We track applications through the CRB;
4. We deal with CRB and Disclosure Scotland queries on your behalf;
5. We report to the client that a disclosure certificate has been issued to the applicant;
6. We enable your organisation to hold a copy of the applicants' disclosure certificate;
7. We offer free advice and guidance on all matters associated with criminal record disclosure applications;
8. We provide support documentation that your organisation may need to hold e.g.

• A copy of the CRB & Disclosure Scotland Code of Practice;
  
• A guide to the CRB & Disclosure Scotland Identity Checking Process;
  
• A copy of a sample policy on the recruitment of ex-offenders;
  
• A copy of a sample policy on the safe storage and handling of disclosure information.
  

The aim of our Criminal Record Disclosure service is to help organisations in the public, private and voluntary sectors by identifying candidates who may be unsuitable to work with children or other vulnerable members of society.

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Criminal Record Disclosures - Basic, Standard or Enhanced?

Three levels of disclosure are available. Each level will provide a different level of information. Access to each level is dependant on your need; according to the type of work you undertake.

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Basic Disclosure

A Basic Disclosure will evidence current criminal record and unspent convictions under the Rehabilitation of Offenders Act 1974. There are no access restrictions for this level of disclosure and the result may be sent to the applicant or the employer. Basic Disclosures are typically used by Airports and employers who wish to determine a candidates' criminal record when the employer is not entitled to ask Exempt Questions under the Rehabilitation of Offenders Act 1974.

Standard Disclosure

A Standard Disclosure will evidence current criminal record, unspent convictions, spent convictions, cautions, warnings and reprimands for those who are entitled to ask Exempt Questions under the Rehabilitation of Offenders Act 1974. The result is a Standard Disclosure Certificate that is sent to the applicant, a copy of which is also sent to the Umbrella Body. We can either retain the copy on file for the specified period or forward it to your company's Data Controller.

A Standard Disclosure is normally open to persons in a position of trust such as:-.

• Persons in regular contact with children and vulnerable adults;
  
• Persons involved in the administration of law;
  
• Applicants seeking firearms; explosives and gaming licences;
  
• Professional groups in law, health and pharmacy:
  
• Persons working in the financial sector.
  

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Enhanced Disclosure

An Enhanced Disclosure will evidence current criminal record, unspent convictions, spent convictions, cautions, warnings, reprimands and any other information the Chief Constable may wish to disclose about the applicant for those who are entitled to ask Exempt Questions under the Rehabilitation of Offenders Act 1974. In addition to the information held on the Police National Computer, the Police Force in which the applicant has been resident is contacted to declare any known non-conviction information. The result is an Enhanced Disclosure Certificate that is sent to the applicant, a copy of which is also sent to the Umbrella Body. We can either retain the copy on file for the specified period or forward it to your company's Data Controller.

An Enhanced Disclosure is normally open to persons applying to work in the following roles

• Persons working with children and vulnerable adults;
  
• Persons applying for various gaming and lottery licences;
  
• For those applying for positions that are covered by statutory requirements;
  
• Those applying for registration for child minding, day care and foster parents or carers etc.
  

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Disclosure Compliance

We assist non registered bodies, employers and organisations to gain access to the CRB and Disclosure Scotland for the purpose of evidencing an applicants' criminal record when entitled to ask an applicant for their criminal record history under the Exemptions Order of the Rehabilitation of Offenders Act 1974.

We provide advice and guidance on how to use the criminal record disclosure process by assisting non-registered bodies, employers and organisations with the following:-

• Recruitment and asking employees to obtain a disclosure;
  
• The disclosure process and the Data Protection Act 1998;
  
• The Rehabilitation of Offenders Act 1974;
  
• An applicant's guide for completing the application forms;
  
• Guidance and training to enable your nominated Data Processor to verify the identity of the applicant. (Note: An identity check is not required for a Basic Disclosure). You may select the option so that we verify the applicants' identity for employers and organisations, subject to an additional fee;
  
• We provide documentation and example policies that you may need to adhere to the relevant legislation such as:-
  

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Policies and Procedures

• The CRB guide to completing an application form;
  
• A guide to the CRB Identity Checking Process;
  
• A copy of the CRB Code of Practice;
  
• CRB Guidance Notes- Employing Ex Offenders;
  
• A copy of a sample policy on the recruitment of ex-offenders;
  
• A copy of a sample policy on the safe storage and handling of disclosure information;
  
• Additional address history application form insert sheet.
  

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Frequently Asked Questions

The CRB offer a comprehensive list of frequently asked questions which is regularly updated. This list covers a wide range of subjects often asked by employers and applicants.

Fees

Our fees are made up of the relevant criminal record body fee and our administration fee and are:

Our administration fees are subject to VAT at the prevailing rate. Fees are normally paid by invoice in conjunction with our Disclosure Terms and Conditions.

To obtain a disclosure certificate please telephone or use the contact links on this page.

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